Yearly Tasks Every Landlord Should Be Doing

Implement a Thorough Tenant Screening Process

One of the most effective ways to avoid tenant-related issues is to have a solid screening system in place. Skipping important steps like background or credit checks may save time initially, but it can lead to problems down the line.

Screening should include employment verification, a review of credit history, and contacting both current and previous landlords. This process helps confirm a tenant’s ability to pay rent on time and take care of the property. Additionally, background checks can uncover any history of evictions, bankruptcy filings, or criminal activity, allowing you to make informed decisions and minimize future risk.

Address Water Leaks Promptly

Leaks can cause extensive damage if not detected and repaired quickly. Keep an eye on your water bills for any unexplained increases, as these may indicate a hidden leak somewhere in the property. If a leak is suspected, act swiftly by bringing in a professional to identify and fix the issue before it escalates. Water damage from delayed repairs can lead to mold growth and structural damage, both of which can be expensive to fix.

Common areas where leaks might occur include:

• Around the water heater
• Under sinks and faucets
• Near washing machines and dishwashers
• Within HVAC systems
• On ceilings showing wet spots

Keep Gutters Clean and Functional

Clogged gutters can lead to water pooling around the foundation, roof leaks, and other moisture-related problems. When gutters are filled with leaves and debris, especially in properties surrounded by trees, water flow is blocked and diverted to places it shouldn't go.

To prevent this, make it a habit to inspect and clean gutters regularly. Whether you take care of it yourself or hire a professional depends on your lease terms. In some cases, tenants may be responsible for maintaining certain exterior aspects of the property if it’s explicitly stated in their lease agreement.

Regularly Test Smoke and Carbon Monoxide Detectors

Tenant safety should always be a priority. Part of maintaining a safe living environment includes checking smoke and carbon monoxide alarms on a consistent basis.

These devices should be tested monthly to ensure they are operational. Additionally, batteries should be replaced annually, or as needed, to ensure the alarms function during an emergency. Keeping up with this task not only protects tenants but also helps you stay compliant with local safety regulations.

Keep Tenant Contact Information Up to Date

Reliable communication with your tenants is key. Whether you're providing updates about maintenance, sending notices regarding lease changes, or arranging inspections, having accurate contact details on file is essential.

You can have tenants complete a contact information update form once or twice a year or verify their contact details through a quick call or email. In emergencies, being able to reach your tenants without delay can make a significant difference in handling the situation effectively.

Renew Rental Licenses and Stay Compliant

Most jurisdictions require landlords to renew their rental licenses or register their rental properties annually. Overlooking this obligation can result in fines or legal complications.

Ensure you’re up to date with your local regulations, and take advantage of any online registration systems to simplify the renewal process. Staying compliant not only avoids penalties but also reinforces your reputation as a responsible landlord.

Consider Working With a Property Management Company

Hiring a property manager may come with a fee, but it is often a worthwhile investment. A professional management team can take on many of the time-consuming aspects of owning rental property, including tenant screening, rent collection, property maintenance, and dispute resolution.

For landlords managing properties from afar, having a local property manager ensures that any urgent issues are handled promptly. This eliminates the need for frequent travel and allows you to focus on other investment opportunities or personal priorities.

Professional property managers also bring valuable resources, including access to trusted contractors and efficient systems for tracking rent payments, lease agreements, and repairs. If you decide to partner with a management company, choose one that aligns with your goals and has a strong reputation in the market.

Bottom Line

Managing a rental property successfully means staying on top of both tenant relations and property maintenance. To keep your property in good condition and your tenants satisfied, regular inspections, proactive repairs, and clear communication are essential.

It’s equally important to monitor the rental market and price your units competitively. With the right strategies in place, you can keep your investment profitable and avoid costly issues.

For landlords looking to reduce their workload and improve efficiency, hiring a trusted property management company can be a game-changer. These professionals help you stay compliant, protect your investment, and ensure that your rental business continues to thrive.

Ready to simplify your rental management and boost your returns? Contact C&C Property Management today!